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Birthday chemistry
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FAQ

Click on the links below for information about our birthday parties. We hope it will answer most of your questions, but do not hesitate to call us at 604-591-9115.

 

Party FAQS
Things to keep in mind
Tips for the day of your party

Party FAQs:

Q. How long is the presentation?
A. The presentation is about 60 minutes long. This includes all of our awesome experiments, demonstrations, customizations, and the take-home experiment.

Q. Is the party interactive?
A. Our parties are a mix of exciting science demonstrations and experiments. Our scientist will use volunteers for some of the experiments and some are hands-on for all the party guests. Each party includes an awesome take-home experiment for every child.

Q. How far in advance should I book the party?
A. We recommend you book ASAP, as reservation for the time and day are done on a first come, first serve basis.

Q. Where do you hold your parties?
A. We come to your location. Most people do the party at their home; others will rent a space such as a community center. We will bring all the equipment and experiments to the place of the party, wherever you decide to hold it.

Q. When will the Mad Scientist arrive? When should the guests arrive?
A. The Mad Scientist will arrive at least 15 minutes before the start of the presentation to set up. We recommend having your guests arrive 30 minutes before the scientist will start, to ensure that everyone is there for the presentation.

Q: Should I tip the Mad Scientist?
A: Often customers inquire about a gratuity for the instructor. At your discretion, the typical service percentage (10% - 20%) is customary. Please pay your Mad Scientist directly and do not include this amount in the balance due.

Q. What do I need to have available for the Mad Scientist?
A. Our scientist will need a room that can be dimmed or darkened, with a table (approximately 4-8 feet long) and enough floor space for the children to sit and watch during the presentation. Size of the room depends on the number of party guests. The scientist will also need access to water and electricity.

Q. Why should I be able to darken or dim the room?
A. All of our experiments are really cool, but some of our experiments are far more exciting if we can dim or darken the room! It heightens the overall effectiveness of the experiments. If we must, we can work in a space that can't be darkened as we are masters of improvisation.

Q. Do you do outdoor parties?
A. Yes, we can do outdoor parties during the warmer months, but it does limit us to an extent on certain activites and demos. However, the great news is that we do have a vast array of outdoor experiments which is sure to make the child's party memorable.

Q. Is there a deposit to reserve my party?
A. No, we do not charge any deposits upon your booking the party. We trust you will inform us about any chages well prior to your party. The instructor will contact you before the party to confirm all last details.

Q. How do I pay for my party?
A. Upon receiving your invoice on the day of the party, our instructor will collect your payment by cash, cheque, or credit card on site. Please make all cheques payable to Mad Science Vancouver.

Q. Is the party messy?
A. Our Mad Scientist is very skilled at keeping the experiments safe and contained. If your party includes slime making, we have the children do this in a location that is protected from spills such as a kitchen table or on a tile/linoleum floor. Although our parties require indoor space, slime-making can be done outdoors. Even though the polymer is made in a cup, a drop cloth safeguards against an indoor spill.

Q: Are adults/parents invited to observe the party?
A: Yes! Kids of all ages will enjoy our unique brand of fun, hands-on science. Should adults be present, we ask that they limit their involvement to observation only and that they respect our desire for silence during the entertainment. One of the best parts of Mad Science parties is that kids get to do most of the activities themselves. Any child who participates in the party activities, regardless of age, will be included when we calculate party participants.

Q: Can I have alcohol at a party at my location?
A: That is entirely up to you. As fun, hands-on science and inebriation usually do not mix very well, we ask that you excuse your drinking guests from the area in which we will perform. Likewise, it is our company policy that no Mad Scientist can drink prior to or during his interaction with children.

Q: What happens in the case of inclement weather? Will my party be canceled?
A: Mad Science does reserve the right to re-schedule programs due to inclement weather to preserve the safety of our staff & participants. We will contact you the day before your party if conditions are such that we cannot safely support your party. Should weather conditions deteriorate during the day of your party, your Mad Scientist will determine if we can support your party and will contact you directly. We realize your child's birthday comes around but once a year. We do everything in our power to ensure we do not disappoint a child on his birthday. Should your party be canceled, we will make every effort to reschedule as quickly as possible.

Q: How do I get in touch with Mad Science?
A: If you have any questions, please contact our office at 604-591-9115. We maintain normal business hours of 9:00 AM – 5:00PM, Monday through Friday. If you call any other time, please leave us a message. We will return your call ASAP. You can reach us via e-mail: vancouver@madsciencebc.com. We do not give out contact numbers for our Mad Scientists.

We look forward to being invited to your party!
Start the booking process right now!

Call a Party Specialist at 604-591-9115

or fill out your on-line Party Request Form here.

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Some things to keep in mind when booking a Mad Science Birthday Party

1) Our Mad Scientist will come to wherever you are holding the party!

2) We conduct birthday parties on any day of the week and at any time; however Saturday and Sunday are the most popular days. Therefore it is recommended that you book your party at least one month in advance. Also consider a Friday evening party. These are becoming increasingly popular.

3) We can accommodate any size group or budget. Call for details should your event not meet our guidelines.

4) We have performed the entertainment at birthday parties in a huge variety of locations: family rooms, basements, garages, church social halls, restaurants of all kind, the mall food court, you name it! We can make fun science happen just about anywhere! However some locations work better than others for our unique brand of hands-on science.

Please keep in mind these few guidelines when considering a location for your party:

  • We require an indoor location with access to power and water.
  • If you are planning to do an outdoor party, please let us know at the time of your booking of the party, so that we can make the necessary adjustments.
  • A location dedicated to just your party will be the best for your enjoyment.
  • As our shows are highly interactive and rely on numerous volunteers, we prefer a location where the kids can sit on the floor or ground with room to move around and get up and down.

5) All of our birthday parties last approximately 60 minutes depending on the size of your party and the ages of the children. During this time, we will perform between 6 and 10 hands-on activities and demonstrations and make a take-home project for all the kids!

6) Since our parties involve hands-on, interactive activities, they are usually appropriate for children 5 and older. Regardless of age, anyone participating in the activities and making the take-home project will be considered when determining the number of participants and your cost.

7) It is best to book as soon as possible as our weekend party slots sell out quickly. When ready to book, just call our office and ask for our birthday party specialist. If it is outside of normal office hours, you can take advantage of our Party Request Form. Please note: when using this form your party will not be confirmed until Mad Science has contacted you with confirmation.

8) We will call you during between Tuesday and Thursday prior to your party to re-confirm your information and booking.

Start the booking process right now!

Call a Party Specialist at 604-591-9115

or fill out your on-line Party Request Form here.

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Tips for the day of your party:

THE EASIEST PARTY EVER! There are no hassles, no worries and no mess for you as our Mad Scientist will arrive about 15 minutes early to set-up, will conduct the show and after the show will clean up leaving the party site exactly as he/she found it.

QUIET IN THE LAB: The party is best presented in a quiet room with few distractions. We ask that you discourage toys, balloons and the serving of food while the instructor performs. If parents or adults stay and chat we would ask that they congregate somewhere other than where the Mad Science is being performed.

ARRIVAL TIME: The Mad Scientist should arrive at your location approximately 15 minutes before the Mad Science Show Start Time. We ask that you separate the Mad Scientist from the children while (s)he prepares the equipment so the entertainment can start on time. To accommodate for any late arrivals and ensure your entertainment starts on time, we recommend that you tell your guests to arrive at least 30 minutes prior to the Mad Science Show Start Time.

PARTY TIME: The Mad Scientist will be ready to begin your party entertainment at the stated Mad Science Show Start Time. Should all your guests not be present at the stated party start time, the host may elect to delay the start of the party entertainment. If the party entertainment starts late, we may not be able to make up the missed time as the Mad Scientist may have another party to perform after yours.

PARTY FLOW: The Mad Science entertainment can take place at any time during the course of your party, however we recommend that it be done after the kids have eaten. The entertainment portion of your party will begin at the start time that we have confirmed. Once our entertainment begins, the Mad Scientist will perform until our entertainment portion is complete. We will not be able to stop and accommodate another party activity like cake or presents so please plan the rest of your party accordingly.

NO MESS: Our Mad Scientist are very skilled at keeping the experiments safe and contained.

PAYMENT: The Mad Scientist will present you with an invoice upon completion of your event, and will collect the payment on site. Please handle any gratuities separately.

ADJUSTMENTS TO THE PRICE: As determining the number of party guests is not an exact science, we require 4 days notice prior to your party date. On the day of the party, you may be charged for additional guests if the increase of guests puts the party into another price level. Thus, it is imperative that you are as accurate as possible in your estimated guests as we will pack your equipment based on those numbers.

TIPPING: Completely at your discretion. Please pay your Mad Scientist directly and do not include this amount in the balance due.

YOUR OPINION MATTERS! After your child's party a feedback form will be sent to you by email. Please take a moment, at your leisure, to provide our office with feedback on your experience. It is through these surveys that we ensure your Mad Scientist and your experience meets your expectations.

Call us 604-591-9115

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